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Behind the Firewall

Enterprise Search for On-Premise Systems

The enterprise search marketplace has expanded rapidly in recent years. This growth – marked by the seemingly monthly arrival of new vendors and increased solution adoption across industries – has, unsurprisingly, coincided with a significant increase in the usage of cloud-based file storage and collaboration tools.

 

From Box, Dropbox, Google Drive and SharePoint on Office 365 to email clients to collaboration tools like Basecamp and Slack to the endless possibilities of AWS, Azure, and the Google Cloud, more and more is getting done – and content is being stored – in the cloud. That’s made it easy for companies large and small to onboard new technologies, leading to – you guessed it – an increased need to efficiently find things across systems.

 

Blog over, right? More cloud, more enterprise search, everybody’s happy … right?

 

Not exactly.

 

Enterprise Search for On-Premise Systems

The thing is, most enterprise search solutions highlight their simple connectivity to cloud-based document and file repositories not because it’s the area of greatest customer need, but because it’s easy. Connect to one, you can connect to just about any of them – a message in a Slack channel ultimately isn’t that different than a Word document stored in Dropbox, an email in Outlook on Office 365 or a comment in Basecamp. They’re already in the cloud, so it’s relatively simple for a cloud-based search solution to get at them.

 

Things get tricky, however, when documents and files are stored on-premise, behind the corporate firewall. It’s not just about company size or stringent security requirements, either; traditional enterprise search solutions face many of the same challenges trying to connect to a basic NAS (a Synology Diskstation, for instance) as they do when they need to hook into an on-premise SharePoint instance or an enterprise content management tool like Documentum.

 

(There aren’t economies of scale, either. Deploying search for a second instance of Documentum takes just about as much IT work as the first; same for the third, the fourth, and so on.)

 

The typical answer from enterprise search vendors? They just don’t work behind the firewall, or if they do, the integration work comes with a hefty professional services bill. As a result, companies of all sizes have been left with parallel document ecosystems – what’s in the cloud, which is capable of being queried by their search application, and what’s on-premise, which isn’t. That, naturally, defeats the entire purpose of enterprise search – namely, to make it easy to find and extract insight from content, no matter what it is or where it’s located.

 

Going Behind the Firewall with Docxonomy

 

Here at Docxonomy, we’ve taken a different tack. Our platform connects to cloud systems, of course, but it wasn’t developed with them specifically in mind. Instead, we’ve focused the bulk of

 

our development and engineering time on creating quick and easy connectors for on-premise systems. It hasn’t been easy, but a year in, we’re proud to say that we can make Documentum, SharePoint, network-attached storage devices, shared drives and local servers just as easy to access as Dropbox or Gmail.

 

For our users, that means every piece of business content – on any system, anywhere – can be found and used instantly. No parallel systems, shadow IT or manual processes necessary; find the content or data you need, access the source file if necessary and get on with your day.

 

Here’s the best part: Your IT team won’t scream about it. Installing an on-premise Docxonomy connector typically takes less than an hour, and our team – the ones who actually wrote the code, in most cases – is available with live, remote support.

 

Plus, we won’t tax your network with constant uploads and downloads; sparing you the dirty technical details, Docxonomy duplicates content from your on-premise documents once, hosts it in a hyper-secure cloud environment, then wakes up at specified intervals to identify and account for new additions and changes. Network performance is unchanged – it’s our servers bearing the burden, not yours – and your content remains absolutely, 100% safe and sound.

 

Take Action: Try Docxonomy Today

 

If your team struggles to find specific documents or pieces of information on internal systems, what we just laid out probably sounds too good to be true. But it’s real – and we want to prove it to you. You can try Docxonomy today for Free. Hook it up, see how it works and see how easy it is to dive deeper into your content than ever before. If you like it (spoiler alert: you will), you can add as many users as you like for a low monthly investment. If you don’t, we don’t require long-term contracts or charge cancellation fees. It’s that simple.

 

You have nothing to lose and a business’ worth of insight to gain. Try Docxonomy today, and never lose another file again.

 

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Bryan Reynolds

Bryan Reynolds has over 25 years of experience as a successful entrepreneur, senior executive and managing consultant with core competencies focused on enterprise content management, mobility, business process engineering, imaging, and records management. Currently, Mr. Reynolds is the Founder and CEO of Docxonomy. The breadth of his knowledge includes the architectural design and development as well as project management of numerous global, large-scale document/records management initiatives across multiple industries including pharmaceutical, biotechnology, medical devices, financial services, insurance, healthcare and public sector.

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